Access and validation

Governance details

Documents or webpages that describe the overall governance of the data source and processes and procedures for data capture and management, data quality check and validation results (governing data access or utilisation for research purposes).

Biospecimen access

Are biospecimens available in the data source (e.g., tissue samples)?

No

Access to subject details

Can individual patients/practitioners/practices included in the data source be contacted?

No

Description of data collection

Searchable data environment installed in a large sample of Belgian hospitals allowing targeted searches in all the data sources available within the hospitals
Includes both structured and unstructured data (using NLP technology)
Event triggering registration

Event triggering registration of a person in the data source

Other

Event triggering registration of a person in the data source, other

First patient admission to hospital

Event triggering de-registration of a person in the data source

Death
Other

Event triggering de-registration of a person in the data source, other

Any other hospital exit event: ie. Hospital discharge and no further admission in the same hospital

Event triggering creation of a record in the data source

Any hospital event
Data source linkage

Linkage

Is the data source described created by the linkage of other data sources (prelinked data source) and/or can the data source be linked to other data source on an ad-hoc basis?

Yes

Linkage description, pre-linked

All tables within the hospital (administrative vs.Other Data) are linked using unique Patient ID, no further linkage possible

Linked data source 1

Pre linked

Is the data source described created by the linkage of other data sources?

Yes

Data source, other

EMR systems (ad hoc linkage)

Linkage strategy

Deterministic

Linkage variable

patient_id

Linked data source 2

Pre linked

Is the data source described created by the linkage of other data sources?

Yes

Data source, other

Hospital administrative tables (admission Data, pharmacy dispense Data & invoice Data)

Linkage strategy

Deterministic

Linkage variable

patient_id
Data management specifications that apply for the data source

Informed consent for use of data for research

Not Required

Possibility of data validation

Can validity of the data in the data source be verified (e.g., access to original medical charts)?

Yes

Data source preservation

Are records preserved in the data source indefinitely?

Yes

Approval for publication

Is an approval needed for publishing the results of a study using the data source?

No
Common Data Model (CDM) mapping

CDM mapping

Has the data source been converted (ETL-ed) to a common data model?

No