Access and validation

Governance details

Documents or webpages that describe the overall governance of the data source and processes and procedures for data capture and management, data quality check and validation results (governing data access or utilisation for research purposes).

Biospecimen access

Are biospecimens available in the data source (e.g., tissue samples)?

Yes

Biospecimen access conditions

Patient consent, ethical approval and payment of HCP

Access to subject details

Can individual patients/practitioners/practices included in the data source be contacted?

Yes

Description of data collection

A key benefit of SCEM studies is their adoption by the National Institute for Health Research (NIHR) which provides the opportunity for assistance from the Clinical Research Network (CRN). The CRN facilitates high quality research in the NHS and comprises both local CRNs and 30 speciality groups of research-active specialist healthcare professionals (HCPs), so that research can be supported both geographically and by therapy area, depending on the drug of interest.
In a SCEM study the DSRU study team first establishes a cohort of specialists prescribing the study drug, assisted by the NIHR CRN. The specialist HCP makes the clinical decision to prescribe the study drug and registers on the DSRU’s study recruitment website. The HCP or care team obtain informed consent from the patient to include them in the study and completes the baseline questionnaire using the patient’s medical records and returns to the DSRU study team for processing. After the index date (e.g. 3, 6 or 12 months after first prescription, the exact period depends on the study) a bespoke follow-up questionnaire is completed by the HCP using the patient’s medical records, then returned to the study team for processing. Selected events of medical interest, deaths and pregnancies are followed up. Data is collated and analysed.
Event triggering registration

Event triggering registration of a person in the data source

Start of treatment

Event triggering de-registration of a person in the data source

Death
Loss to follow up
Practice deregistration

Event triggering creation of a record in the data source

HCP prescribes drug of interest to patient then obtains patient consent to take part in study and regsiters patient for study.
Data source linkage

Linkage

Is the data source described created by the linkage of other data sources (prelinked data source) and/or can the data source be linked to other data source on an ad-hoc basis?

Yes

Linkage description, possible linkage

If prescribing of drug of interest is transferred from secondary/ specialist care to primary care, patient's GP is asked to provide data from primary care medical record. Patient provides GP contact details on consent form.

Linked data source 1

Pre linked

Is the data source described created by the linkage of other data sources?

No

Data source, other

Linkage to GP records.

Linkage completeness

Study dependent
Data management specifications that apply for the data source

Informed consent for use of data for research

Possibility of data validation

Can validity of the data in the data source be verified (e.g., access to original medical charts)?

Yes

Data source preservation

Are records preserved in the data source indefinitely?

No

Data source preservation length

15 years

Approval for publication

Is an approval needed for publishing the results of a study using the data source?

Yes
Common Data Model (CDM) mapping

CDM mapping

Has the data source been converted (ETL-ed) to a common data model?

Yes

CDM Mappings

CDM name (other)

Other

Data source ETL CDM version

The study design and case report forms developed would allow the collection of data in the format required to allow for mapping to any CDM.